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January 2003
Sierra Corporation wishes everyone a
healthy, happy and prosperous 2003! |
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| Backup Your Outlook
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Valuable information such as
e-mails, attachments, important contacts, and dates are all stored in
Outlook
It is important to keep a back up copy on your local machine or
burn it onto a CD.
If you are connected to an Exchange server, the server generally will
have a backup system, however, it is always a good idea to keep a copy for
your access.
Below are instructions on how to back up your Outlook data.
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1. |
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Open up Microsoft Outlook. |
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2. |
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Go to File and then click on Import/Export. |
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3. |
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Highlight Export to a file, and then click
Next. |
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4. |
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Highlight Personal Folder File (.pst), and
then click Next. |
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5. |
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Highlight where it says Mailbox – Your Name
and place a check in the checkbox next to Include subfolders.
This should ensure that all your e-mails and contacts will be exported.
Click Next. |
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6. |
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Select a location for the .pst file. |
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a. |
Click the Browse button, and find a location
to store the file. |
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b. |
Name the file with a name that reflects the
data it contains and date created – for example: “outlook123102.pst”. |
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7. |
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Leave the Options setting set to Replace
duplicates with items exported.
Click Finish. |
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8. |
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Under Encryption Setting, set to - No
Encryption and click Ok. |
After completing these steps, you should
have a good back up copy of all your Outlook data.
You can import the data from this backup file or open it in
Outlook by going to File | Open, and click Personal Folders File (.pst)
and open it like you would any other file.
After having successfully exported your Outlook data, it should then be
burned onto a CD. This is to ensure that
no matter what happens to your computer, your Outlook backup will still
be intact. We recommend doing this at
least once a week if you have a large amount of data in your Outlook.
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| Oversized Inbox |
| If you have a tendency to
allow your e-mail to pile up in your Inbox, then some time should be spent
organizing your Inbox.
Oversized Inboxes can cause problems, which can easily be
prevented.
Getting into the habit of reading e-mail on a regular basis and
placing them in their appropriate folder immediately, out of the Inbox, is
a good start. |
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| Sorting e-mail
can be done by subject, date, sender, etc.
In Outlook, to create a folder under the Inbox simply right click
on Inbox in the Folder List box, click on New Folder and enter a name for
it.
After you have created folders you can manually drag messages from
the Inbox into a folder or create new rules in the Rules Wizard found
under the Tools menu in Outlook.
Please think of your Inbox as you would your
mailbox at home.
Would you leave all your mail in there?
No, you would bring it in your home and start sorting it or place
it somewhere to be sorted later.
E-mail requires the same discipline, either store it where it
belongs or place it somewhere temporarily to be looked at later.
For information on how to use Outlook Rules Wizard, please visit the
following site:
http://support.microsoft.com/default.aspx?scid=kb;en-us;291608
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| Useful Software |
Sinner Computing offers many
free software programs for Win 98/ME/NT/2K/XP.
Of these programs, we found two of them to be noteworthy, Chop 1.12
and iTimeSync 1.0.
The Chop 1.12 program (50Kb) is designed to split large files (up to
4GB) for easier distribution.
If you have a large file this program will break it into smaller
pieces depending on what sort of media you want to save it on. |
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The interface is very simple and a dropdown menu gives you choices to
break the file for floppies, zips, cds, dvds or e-mails.
For example, if your Outlook pst file is greater than 650MB (normal
CD size) then you will have difficulty burning it onto a CD for a backup.
By using this utility you can break a single file into several files
according to your need and then burn accordingly.
The utility also creates a small program; UnChop (8.5kb) that will
put the file back together as one.
The other program, iTimeSync, synchronizes your
computer clock with an internet time server that has very accurate Atomic
Clocks.
You can set up to five different time servers, which automatically
checks the next server in turn upon failure to connect.
You can also set it up to synchronize the time when Windows loads.
Another option is to change the time offset if you like your clock to
be fast or slow.
This program is only 70Kb in size and the time servers are already
preloaded so after you install iTimeSync and are connected to the internet,
all you need to do is click "Sync Now!" and your time should be updated.
To view their list of software available, visit the following link:
http://www.sinnercomputing.com/Software.htm |
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| Beware of Audio Worms |
| Two new security
vulnerabilities allow an attacker to completely take over a computer
system using malicious music files (mp3 or wma.)
The first vulnerability is found in the Windows XP operating
system.
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| The malicious file doesn't
necessarily need to be run for the vulnerability to be exploited, it can be
invoked by just letting the cursor hover over the file icon (either on a web
page or your hard drive) or if the folder containing the file stored is
opened. Once the malicious file's code has
been activated, an attacker can obtain complete remote control over the
affected system (creating, modifying, or deleting data, reconfiguring the
system, running any programs, or formatting of the hard drive.)
The other vulnerability is found in Nullsofts Winamp, a popular media player
program for Windows.
To ensure your protection, just make sure you
are up to date with the new Windows updates. And if you are running Winamp,
re-download it; Nullsoft has released fixed versions of Winamp version 2.81
and 3.0. |
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| Other News |
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Dell Reseller - We are
proud to announce that we are an "Authorized Reseller" for Dell.
Now that we are an "Authorized Reseller" for Dell, we can get you Dell
products at better prices. |
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Please visit some of our clients’ new websites
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Your referrals are always
appreciated.
Please send any comments or suggestions to
information@sierracorporation.com
or fax to (703) 935-8543; and as
always, you can call us at (703) 847-3123.
Thank you for your business! |
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